S. No | List of Services | Time Frame | Officer Responsible | In case failure, Mechanisms to deal with |
|---|---|---|---|---|
Academic Activities : |
||||
1 |
Annual Calendar of events in Schools & Colleges |
May 15th to May 30th every year |
Dy. Secretary(Acad) |
Secretary, |
2 |
Institutional Plan |
April 1st to April 20th every year |
Principals of RSs & RJCs |
POs of ITDA, DTWOs in Non-ITDA |
3 |
Admission Class 3rd to 10th in RS, Mini Gurukulam, 8th Class in SOEs |
June 12th to August 30th every year |
Dy. Secretary (Acad) shall prepare press note and issue in April 1st week. Conduct of the selection procedure through drawls of lots by PO ITDA in 4th week of May |
Secretary, Gurukulam |
4 |
Admission in KGBVs |
June 12th to August 30th every year |
Dy.Secretary (Acad) issue instructions to SOs of KGBV and they in consultation with concerned MEOs / PO RVM |
District RVM Project Officer |
5 |
Intermediate Admissions in Colleges of Excellence |
June 1st to 30th June every year |
Dy. Secretary (Acad) issues notification in Feb 3rd week for conduct of entrance test in the month of March 3rd week and at district level POs of ITDA and SOE / COE Principals concerned |
Secretary, Gurukulam |
6 |
Admission in General ST Colleges |
June 1st to July 30th every year |
Dy. Secretary (Acad) issues Press Note in the 3rd week of May. Then Admissions through counseling under the chairmanship of PO, ITDA and DTWO in Non-ITDA basing on the Merit of 10th class |
Secretary, Gurukulam |
7 |
Parent Committee Meeting |
July & October every year |
Instructions issued by DS (Acad) to the Principals of RS & RJCs. |
Secretary, Gurukulam |
8 |
Students Health Checkups |
Once in each term July, November every year |
Instructions issued by Dy. Secretary (Acad) to the Principals of RS , RJCs. Then Principals will take the help of Local PHC & other Doctors. |
Secretary, Gurukulam |
Administrative Activities : |
||||
9 |
Sanction of Bill Payments / Office Expenditure / Maintenance / Outsourcing Remuneration etc.. |
Monthly |
JS & DS (Accounts) |
Secretary, |
10 |
Release of Salaries to the Staff in Gurukulam Head Office and Institutions |
Every Month |
JS & DS (Accounts) |
Secretary, |
11 |
Diet and Cosmetic charges to Students in Gurukulam Institutions |
10th of every month |
JS, Gurukulam / Principals / SOs / HMs concerned |
Secretary,
|
12 |
Electricity, Rents, Maintenance charges to Gurukulam Institutions |
10th of every month |
JS, Gurukulam / Principals / SOs / HMs concerned |
Secretary,
|
13 |
Issue of NOC for Passports, Permission to go for Higher Education etc… |
On receipt of Applications or Proposals |
Secretary, Gurukulam |
Vice Chairman, |
14 |
Appeal / Information petitions under RTI Act |
On receipt of Application with required Fee |
Joint Secretary Gurukulam, POs of ITDA, Principals / HMs of concerned Residential Institutions |
Secretary, Gurukulam |
15 |
Medical Reimbursement |
- |
Secretary, Gurukulam / POs ITDA |
Vice Chairman, |
16 |
Disciplinary Cases & Appeals |
- |
Secretary, Gurukulam / POs ITDA |
Vice Chairman, |
17 |
Court Cases |
- |
Secretary, Gurukulam / PO ITDA |
Vice Chairman, |
18 |
Conducting of BOG Meetings |
Once in a Quarter and if necessary more than once |
Secretary, Gurukulam |
Vice Chairman, |
19 |
Pension Cases |
- |
Joint Secretary, Gurukulam |
Secretary, |
20 |
Increments to Principals / OSDs / Staff in Head Office |
10th of every month |
Joint Secretary, Gurukulam |
Secretary, |
21 |
Filling of Posts / Transfers / Alternate arrangements of Staff in APTWRSOEs / APTWRCOEs / APTWRSs / APTWRJCs |
June – July every year |
Secretary, Gurukulam |
Vice Chairman, |
22 |
Sanction of EL / HPL / Surrender Leave to Teaching / Non-Teaching Staff including Head Office |
On receipt of Proposals from the concerned Institution / Individual |
JS, Principals of APTWRSs / OSDs of APTWRJCs |
Secretary, |
23 |
Seniority lists of Non-Teaching and Teaching staff |
Every year |
JS ,Gurukulam / POs ITDA / AJCs concerned |
Secretary, |
24 |
Promotion to Teaching and Non-Teaching Staff |
May – June every year |
Secretary, Gurukulam / POs ITDA / AJCs concerned |
Vice Chairman, |
25 |
Sanction of Infrastructure like repairs, furniture etc… |
On receipt of Proposals received |
Secretary, Gurukulam |
Vice Chairman, |
26 |
Issue of Administrative sanctions / RAS and construction of Buildings |
On receipt of proposals received |
Secretary, Gurukulam |
Vice Chairman, |
27 |
Audit / Internal Audit |
Random |
JS, Gurukulam |
Secretary, Gurukulam |