Gurukulam - Citizen Charter

S. No

List of Services

Time Frame

Officer Responsible

In case failure, Mechanisms to deal with

Academic Activities :

1

Annual Calendar of events in Schools & Colleges

May 15th to May 30th every year

Dy. Secretary(Acad)

Secretary,
Gurukulam

2

Institutional Plan

April 1st to April 20th every year

Principals of RSs & RJCs

POs of ITDA, DTWOs in Non-ITDA

3

Admission Class 3rd to 10th in RS, Mini Gurukulam, 8th Class in SOEs

June 12th to August 30th   every year

Dy. Secretary (Acad) shall prepare press note and issue in April 1st week. Conduct of the selection procedure  through drawls of lots by PO ITDA in 4th week of May

Secretary, Gurukulam

4

Admission in KGBVs

June 12th to August 30th   every year

Dy.Secretary (Acad) issue instructions to SOs of KGBV and they in consultation with concerned MEOs / PO RVM

District RVM Project Officer
& Addl. JC

5

Intermediate Admissions in Colleges of Excellence

June 1st to 30th June every year

Dy. Secretary (Acad) issues notification in Feb 3rd week for conduct of entrance test in the month of March 3rd week and at district level POs of ITDA and SOE / COE Principals concerned

Secretary, Gurukulam

6

Admission in General ST Colleges

June 1st to July 30th every year

Dy. Secretary (Acad) issues Press Note in the 3rd week of May. Then Admissions  through counseling under the chairmanship of PO, ITDA and DTWO in Non-ITDA basing on the Merit of 10th class

Secretary, Gurukulam

7

Parent Committee Meeting

July & October every year

Instructions issued by DS (Acad) to the Principals of RS & RJCs.

Secretary, Gurukulam

8

Students Health Checkups

Once in each term July, November every year

Instructions issued by Dy. Secretary (Acad) to the Principals of RS , RJCs. Then Principals will take the help of Local PHC & other Doctors.

Secretary, Gurukulam

Administrative Activities :

9

Sanction of Bill  Payments / Office Expenditure / Maintenance / Outsourcing Remuneration etc..

Monthly

JS & DS (Accounts)

Secretary,
Gurukulam

10

Release of Salaries to the Staff in Gurukulam Head Office and Institutions

Every Month

JS & DS (Accounts)

Secretary,
Gurukulam

11

Diet and Cosmetic charges to Students in Gurukulam Institutions

10th of every month

JS, Gurukulam / Principals / SOs / HMs concerned

Secretary,
Gurukulam

 

12

Electricity, Rents, Maintenance charges to Gurukulam Institutions

10th of every month

JS, Gurukulam / Principals / SOs / HMs concerned

Secretary,
Gurukulam

 

13

Issue of NOC for Passports, Permission to go for Higher Education etc…

On receipt of Applications or Proposals

Secretary, Gurukulam

Vice  Chairman,
Gurukulam 

14

Appeal / Information petitions under RTI Act

On receipt of Application with required Fee

Joint Secretary Gurukulam, POs of ITDA, Principals / HMs of concerned Residential Institutions

Secretary, Gurukulam

15

Medical Reimbursement

-

Secretary, Gurukulam / POs ITDA

Vice  Chairman,
Gurukulam 

16

Disciplinary Cases & Appeals

-

Secretary, Gurukulam / POs ITDA

Vice  Chairman,
Gurukulam 

17

Court Cases

-

Secretary, Gurukulam / PO ITDA

Vice  Chairman,
Gurukulam 

18

Conducting of BOG Meetings

Once in a Quarter and if necessary more than once

Secretary, Gurukulam

Vice  Chairman,
Gurukulam 

19

Pension Cases

-

Joint Secretary, Gurukulam

Secretary,
Gurukulam

20

Increments to Principals / OSDs / Staff in Head Office

10th of every month

Joint Secretary, Gurukulam

Secretary,
Gurukulam

21

Filling of Posts / Transfers / Alternate arrangements of Staff in APTWRSOEs / APTWRCOEs / APTWRSs / APTWRJCs

June – July every year

Secretary, Gurukulam

Vice  Chairman,
Gurukulam 

22

Sanction of EL / HPL / Surrender Leave to Teaching / Non-Teaching Staff including Head Office

On receipt of Proposals from the concerned Institution / Individual

JS, Principals of APTWRSs /  OSDs of APTWRJCs

Secretary,
Gurukulam

23

Seniority  lists of Non-Teaching and Teaching  staff

Every year

JS ,Gurukulam / POs ITDA / AJCs concerned

Secretary,
Gurukulam

24

Promotion to Teaching and Non-Teaching Staff

May – June every year

Secretary, Gurukulam / POs ITDA / AJCs concerned

Vice  Chairman,
Gurukulam 

25

Sanction of Infrastructure like repairs, furniture etc…

On receipt of Proposals received

Secretary, Gurukulam

Vice  Chairman,
Gurukulam 

26

Issue of Administrative sanctions / RAS and construction of Buildings

On receipt of proposals received

Secretary, Gurukulam

Vice  Chairman,
Gurukulam 

27

Audit / Internal Audit

Random

JS, Gurukulam

Secretary, Gurukulam